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Event planning software for the business side of your events

Your event tools run the event. Gina runs the inquiries, quotes and deposits.

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Hands marking a date on an October calendar, with a Gina message offering to hold an open date for a party.

Quick answer

Event planning software usually covers the event: floor plans, run-of-show, registration. Gina covers the business: it answers inquiries, follows up on quotes and drafts proposals, contracts and deposit requests for you to approve.

Bring your whole team: everyone works with the same Gina, one shared assistant in the cloud with shared threads, one memory of your business and one place to approve. How teams share Gina

Your week today

Leads stall in the inbox

A corporate inquiry waits while you run this weekend's event.

Quotes go quiet

Nobody sends the second follow-up.

Corporate and social differ

Different intake, different proposals, the same scramble.

What Gina does with it

Short, muted clips of the job and what Gina hands back. Every draft waits for your yes.

Your leads live in your inbox Every inquiry from email, docs, old sheets and group texts lands in one pipeline, so nothing slips.
The follow-up you forgot Gina watches every quote you send and nudges you with a drafted follow-up before it goes cold.

One thread per event, and everyone's on it

Owner, coordinator and sales share the same Gina. She drafts; whoever has approval rights says yes.

A shared thread for the Morgan wedding. The owner asks to lock the florist by Friday, the coordinator checks their calendar, Gina drafts the hold and waits for a yes, the Agent from your agent account joins and reports the seating plan updated, sales adds the lounge setup to the proposal, and the owner approves. Gina marks the hold sent.

What Gina takes over

Every inquiry answered

One list, a reply drafted for each.

Quote to deposit

Proposals, contracts and deposit links drafted from your templates.

Follow-ups on every open quote

Drafted on day 3, 7 and 14 for your approval.

A week with Gina

An example week. The names and times are made up.

  1. A company party inquiry lands for the 18th. Gina checks your calendar and the venue's holds before drafting the reply.
  2. You ask which vendors are free that night. Gina reads their calendars and asks before placing any hold.
  3. The client wants a second quote option. Both versions are drafted side by side for you to pick.
  4. Your coordinator adds the load-in time to the thread. Gina updates the run sheet and tags the team.
  5. The run sheet is shared with everyone working the event. After your yes.
Venue coordinator smoothing a tablecloth in a courtyard dressed for a party, with a Gina message confirming the room setup and run sheet.

The routines keep running while you're on site

Follow-ups watched, a morning digest at 5:00, confirmations drafted for your approval.

A 24-hour dial runs from Sunday night into Monday morning. Follow-ups are watched every 15 minutes, overnight research runs, the morning digest is ready at 5:00, the Monday weekly report lands, and confirmations are drafted at 8:00 for your approval.

You approve everything

Nothing goes live without your yes.

Every reply, proposal and deposit link waits in one list. Approve it, edit it or leave it. Gina never sends on its own.

How approvals work

A drafted proposal for the Morgan wedding arrives marked waiting on you. Approve is pressed, a check lands and the card shows Sent. A second draft, a follow-up to the Ellis anniversary party, is edited first to change next week to Thursday, then approved and sent.

What you can check before you decide

No invented numbers or borrowed testimonials. These are the parts you can verify in a demo.

  • Nothing goes out without your yesEvery drafted reply, proposal, post or payment waits in your approval inbox until you say send.
  • Runs on the agent you already haveGina works through your own AI account, so her work draws on a plan you already pay for. Today that means a Claude Pro or Max plan; more agents are coming.
  • Works with the tools you already useYour email, calendar, Google Sheets and CRM. There is no new system to move your business into.
  • See the real product firstThe walkthrough videos on this site are recordings of the actual Gina console. In a demo we run it against your week.

Two kinds of event software: logistics tools run the event, Gina runs the business side next to them.

Start the 30-day inquiry catch-upBook a 15-minute call

Common questions

Does Gina replace my event logistics tool?
No. Keep it for floor plans and run-of-show; Gina handles inquiries, quotes and deposits.
Does Gina send anything without my approval?
No. Replies, proposals, contracts and payment requests are drafted and wait for your yes. You can pre-approve a reply type later if you want to.
Can my whole team use it?
Yes. Your team shares one Gina: shared threads, one memory of your business, and one inbox of everything waiting for approval, with roles that decide who approves.
What does Gina run on?
Gina runs on the agent you already have. Today that means a Claude Pro or Max plan.

Also for: Wedding planners, Booking agencies, Florists, Venues,

Keep every lead and quote moving.

Start the 30-day inquiry catch-up, or book a 15-minute call first.

Book a call See if Gina fits your business