Quick answer
A wedding planner contract should cover scope of services, the date and venue, fees with the deposit and payment schedule, cancellation and postponement, changes, vendor responsibility, liability, and signatures. Use the template below as a starting point and have a local attorney review it.
What Gina does with it
Short, muted clips of the job and what Gina hands back. Every draft waits for your yes.
How to fill it in
Scope of services
Exactly what is and isn't included.
Fees and schedule
The deposit, each payment and its due date.
Cancellation and postponement
What happens to the deposit in each case.
Changes
How scope changes are priced and agreed.
Send for e-signature
With the deposit link attached.
Let Gina draft it from your own pricing
From your own contract
Gina fills in the couple's details from the file.
E-signature and deposit link
Prepared in your tools, waiting for your approval.
You approve everything
Nothing goes live without your yes.
Every reply, proposal and deposit link waits in one list. Approve it, edit it or leave it. Gina never sends on its own.
How approvals workA drafted proposal for the Morgan wedding arrives marked waiting on you. Approve is pressed, a check lands and the card shows Sent. A second draft, a follow-up to the Ellis anniversary party, is edited first to change next week to Thursday, then approved and sent.
What you can check before you decide
No invented numbers or borrowed testimonials. These are the parts you can verify in a demo.
- Nothing goes out without your yesEvery drafted reply, proposal, post or payment waits in your approval inbox until you say send.
- Runs on the agent you already haveGina works through your own AI account, so her work draws on a plan you already pay for. Today that means a Claude Pro or Max plan; more agents are coming.
- Works with the tools you already useYour email, calendar, Google Sheets and CRM. There is no new system to move your business into.
- See the real product firstThe walkthrough videos on this site are recordings of the actual Gina console. In a demo we run it against your week.
Sending contracts with a deposit link is part of quote to deposit.
The template
WEDDING PLANNING AGREEMENTBetween: [Your business] ("Planner") and [Couple names] ("Client") Wedding date: [Date] Venue: [Venue]
Services [Package name and what it includes] Not included: [Exclusions]
Fees and payment schedule Total fee: [Amount] Deposit: [Amount], due on signing, non-refundable, secures the date. Payment 2: [Amount], due [Date] Final payment: [Amount], due [Date]
Cancellation and postponement [What happens to payments if the Client cancels or postpones]
Changes [How changes to scope are agreed and priced]
Vendors Vendors contract directly with the Client. The Planner is not responsible for vendor performance.
Liability [Limitation of liability]
Signed: ____________ (Client) ____________ (Planner) Date: ______
A starting point, not legal advice. Have a local attorney review any contract before you use it.
Common questions
Is this legal advice?
What clauses matter most?
Send the contract with the deposit link.
Start “Three proposals, our way”, or book a 15-minute call first.