Guides
AI executive assistant for a small business
What an AI executive assistant takes off your plate, what it leaves to you, and how Gina fits.
What you can check before you decide
No invented numbers or borrowed testimonials. These are the parts you can verify in a demo.
- Nothing goes out without your yesEvery drafted reply, proposal, post or payment waits in your approval inbox until you say send.
- Runs on your Claude accountGina works through your Claude account, so her work draws on a plan you already pay for. Today that means a Claude Pro or Max plan; more AI accounts are coming.
- Works with the tools you already useEmail, calendar and documents connect today; your CRM connects on request. There's no new system to move into.
- See the real product firstIn a demo we run the real Gina console on your week.
The work an executive assistant does
An executive assistant keeps the owner's week moving: answering what came in, preparing for each meeting, writing down what was agreed, chasing the proposal that went quiet. In a small business that work usually lands on the owner, late in the day. An AI executive assistant takes the drafting and tracking part of it.
What Gina handles
- Email and inquiries. A drafted reply to each new inquiry, in your voice, waiting for approval.
- Meetings. A brief on the people before a call, and a write-up with decisions and owners after it.
- Proposals and follow-ups. Drafted from your notes and past proposals, with follow-ups prepared when they are due.
- Calendar and CRM. Holds, todos and records kept current, so you are not the one remembering.
- A morning brief. What happened, what is waiting on you, and what is on the calendar.
Anything that leaves your business waits in one list for your yes.
What it leaves to you
Pricing exceptions, difficult clients and the decision to take a job stay with you. Gina prepares them and brings them to you. She can also be wrong, so review anything important before you approve it, the way you would a new hire's first drafts.
Why a team can share one
A person hired as an assistant works for one owner. Gina is shared: your ops lead and account managers join with roles, work in shared threads and add to the same memory of the business. She runs in the cloud, so routines like the morning brief run whether or not anyone is logged in.
Want the longer explanation? Read What is an AI chief of staff? or see what to hand off first.
Common questions
What can an AI executive assistant do for a small business?
Is it the same as a virtual assistant?
Does the whole team share it?
Which AI does Gina run on?
See what Gina would take off your week.
Book a 15-minute call and we will show you what she would take on first.
